Version 2.4.1146

New Main Features

 

Checkin/Equipments

·          In the checkin form and in the equipments management form, It has ben eliminated the double list of assigned equipments and debited services: now a single list contains all the assigned equipments, along with a checkbox that states if the equipment must be debited or not. When you select an equipment kit, the list is automatically debited and its components are set as free.

Trip management

Quick management of guests on trips

Two main features allow you to manage quick guests (like snorkelers or excursionists) in a very easy and quick way.

Temporary guests are clients that you don’t want to be saved in your clients registry for future use: they will exist only for the time that a trip is open and are deleted automatically at trip closure.
Anonymous guest registration allows you to take bookings for group of guests, before knowing their names/passports. You will then edit the needed detail when they come to the center before going on boat. Imagine that your sales departments take bookings for snorkelers and communicate to your counter like “tomorrow we have 5 snorkelers, with voucher n. 123456”; you need to put these guest on a boat as soon as possible in order to plan for your activities, even if you don’t know yet their names.

Add quick guests on the boat

• First of all, when you create the trip, be sure to define the basic services that this trip will debit to the various type of participants, so that when they’re added to the trip, Nautilus can assign them the right services
  
  
  
• Select the excursion in the weekly roster and click on the [Quick Guests] button in the right toolbox
  
  
  
•  In the new registration form, you have some options that set the way your guests are registeres and/or added to the trip
  
  The available options are self-explaining, and as you see you can event take the payment from the guest at the same time, but only if you are registering a single guest
  
  
• If you select “Group of Guests” as type of registration, then you can enter the number of guests, and the only required information about the guests is a “group name” (maybe you can enter the voucher number that has been issued by the sales department); all the registered guests will have that name, followed by a progressive number
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• Then you will select the type of activity that these guests are going to do on the trip. When you select it, the debited services will be selected automatically taking the detals defined for the trip, but in any case you can change them freely as for your needs. At the same time you can enter the subject that will take the selling and /or execution commission on the activities
  
  
  
• After clicking the save button, the guests are added to the trip, and you have a visible clue that they have something to pay (remember they are temporary, so they must pay before the trip is closed).
  
  
  
• When the guest arrives at the center and gives you his name, passport and payment, just select it in the participant area and click on the [Edit] button at the right of the area
  
  
  in the Trip guest details form you can enter the real name, birth date, nationality, passport (just last name is compulsory), and you have a highlight about the needed payment for the excursion.
  Clicking the [Collect] button you can directly register the payment.
  
  
• After saving the guest details, the guest list will reflect the new status. In the example, John Smith has no more items to be paid, but the trip itself needs payments from other temporary guests, so it’s highlighted with a red border
  
  
  
• As for any other kind of guest on the trip (being him temporary or registered), you can add extra services using the buttons on the right, and/or editing any detail double clicking on the item in the list or clicking the edit button beside the list
  
  
  

·          In order to facilitate even more the editing of the participant details, you can display the guests and their activities in a new “gridview” style.
Double-clicking on a grid row allows for editing of the participant and/or his activities, in the same way done on the treeview display

Closing the trip

When the trip has returned and all the details of the guests have been entered (i.e. extra activities, dive groups details, etc.), it’s convenient to close the trip, so that it’s not highlighted anymore.

Closing the trip deletes also all the possible temporary guests that have been added to the trip. Once the trip has been closed and temporary guests are deleted, only the incomings collected from those guests remains in the system, while the guests cannot be recovered.

To close a trip, just click on the [CLOSE] button in the excursion details box

 

Note: a closed trip can always be reopen if any changes is needed

CDWS guest-list

Full compliancy with new format required starting from 21/5/2023 has bee achieved

 

Pricelist and Billing

·          The creation of extra-pricelist (retail or vouchers) has been simplified and improved

·          Fiscal information (like tax number) that is printed on the bill must be entered in the dedicated field in the Preferences form

General

·          The application can run for 15 days without internet connection; after this grace period is compulsory to open it at least one time with active internet connection, so that and the grace period is reset for other 15 days, and so on

·          Minimum screen resolution required to run the program: 1440 x 900

·          In the Data Maintenence form, there is a new button that allows to send a small backup of your database to Nautilus support for debugging, so you don't need anymore to manually send the whole database when needed by the support service